This is synonymous with "mitigating," or "exceptional" circumstances. We may be able to support you better through, Submit your EC application as soon as possible. 474 0 obj
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For any questions regarding extenuating circumstances, fee waivers and extensions, we encourage you to reach out to us directly by email or by phone at 401-863-2378. This may affect the type of mitigation that is available to you. /Tx BMC You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. If a programme includes teaching after Term 3, students can also self-certify on a sixth separateoccasion. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Step 2: gather the relevant evidence for your application. endstream
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The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Here are three students sharing their experiences of applying for financial support from us. If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. Cha c sn phm trong gi hng. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . EMC You can find a guide to submitting your claim on Portico on the UCL website. Its therefore important to apply as soon as possible before your deadline to ensure you can plan accordingly.
If youre struggling with situations beyond your control, extenuating circumstances could help. If you are affected by extenuating circumstances, we want to support you and can take these circumstances into account by allowing you to, for example: Submit your assessment slightly later than the published deadline, or. If you submit your essays online, chances are your extenuating circumstances form will also be online. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. Advertise a vacancy on our platform today. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. /Tx BMC UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Self-certification cannot be used to defer an assessment which you have already taken, or to suspend late submission penalties.
Your EC will only be validated on receipt and evaluation of your evidence. If a programme includes teaching after Term 3, students can also self-certify on a sixth separate occasion. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. But you cannot self-certify once the exam has started; you must provide evidence. Family emergency while studying abroad? According to most dictionaries, it means any circumstances or situations that would justify someone's actions by stating certain reasons; or to lessen or reduce the seriousness by giving valid reasons that would be given due consideration. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Were led by studentsand that means youre in charge. Further information about the types of evidence which you might be able to use is available in, Section 1.5: Providing Supporting Evidence. All coursework, projects and dissertations must be submitted. If your EC request is late, and you do not provide a compelling reason, backed up by evidence, then your EC may be rejected even if the panel accepts that you had valid reasons for an EC at the time the assessment was due. If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. If you can find evidence, its a good idea to apply for conventional ECs. You cannot contest the outcome of an Extenuating Circumstances request on the grounds of academic judgement. Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. Fill form: Try Risk Free Form Popularity ucl extenuating circumstances online form Get Form eSign Fax Email But life isnt always easy. EMC Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the. Examination stress is a common experience and not usually considered an extenuating circumstance. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. endstream
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If the deadline has already passed, the late submission may be condoned (i.e. You are responsible for letting UCL know about any event that might affect your performance in assessments (exams or assignments) at the time that it takes place. You can get advice on your circumstances from your Departmental Tutor ortheAdviceService. Luckily, extenuating circumstances are there to support you during these situations. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. You cannot appeal against an academic or professional judgement that has been reached through due process by an Extenuating Circumstances Panel. Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. Source: Kyle Loftus/Unslash. Enjoy! UCL have a Self-Certification Policy in place for the 2022/23 academic year. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. You can make an EC claim through Portico. If you experience sickness or an unexpected personal issue during an exam you can use the EC process to request a deferral. No. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. there will be no penalty for submitting late). There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. before 12.00 noon on the due date. endstream
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, normally no more than one week after the first affected assessment. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. endstream
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Well keep you active in a way that works for you. Ifyou are still unhappy after the review, you. UCLs Grounds for ECs explain what will normally be considered. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. and must cover the full period for which you are requestingmitigation. We offer our sincere sympathy and support to those impacted by natural disasters or other disruptions to the community. You apply for extenuation via an online form. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. Usually, you apply through your subjects department. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. endstream
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/Tx BMC However, you will need to explain why you didnt submit your EC on time. After youve applied, youll need to wait for the decision. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some, Further information about the support available to you can be found on our, Short-term illness and other Extenuating Circumstances, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. 'Extenuating Circumstances' (often known as 'ECs') are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. endstream
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You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). You can find the Extenuating Circumstances form here. However, you have the right to appeal your results via the. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. Stay calm, heres what to do, A sudden illness or injury that prevents you from studying for an extended period, A serious illness or death of a loved one that affects your ability to study, A flair-up of a long-term health issue such as a chronic illness or a mental health condition, A detrimental personal issue such as parents divorce, an unexpected pregnancy or falling victim to a criminal offence, Last minute computer issues that prevent you from completing your work, Minor illness or injury that doesnt affect your academic performance for more than a few days, Issues that have been on-going but dont really affect you during the period in question, If youre applying due to personal or family matters, youre likely to need to provide a written account of your situation or a police report. Short term illness / injury / hospitalisation: Medical certificate or letter from your doctor. A conventional EC will need to be considered by the Geography EC panel and this can take up to 10 days if we are receiving a very high volume of requests. /Tx BMC endstream
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Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. how to apply for extenuating circumstances ucl.
All illustrations must be discussed in the text. Work will not be accepted by email. Extenuating Circumstances (often known as ECs) are events which are sudden, unexpected, significantly disruptive and beyond your control and which may affect your performance at summative assessment, such as a serious illness or the death of a close relative. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. Etymology University is a big, exciting place. These include: If you think you fall into the first bracket of situations, you should escalate your application. Detail of where to submit the form are in your Student Handbook. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. In some circumstances as a victim of crime you may not have contacted the Police, and this is accepted by UCL. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography.
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